Extraordinary General Meeting 2019
Metso's Extraordinary General Meeting will be held on Tuesday, October 29, 2019 at 11:00 a.m. at Finlandia Hall, Helsinki. The reception of persons and the distribution of voting tickets will commence at 10:00 a.m.
Notice for the meeting has been released as a stock exchange release on September 11, 2019. Registration for the meeting is open until October 24, 2019 at 10:00 a.m. via link provided below. Alternatively you can register by:
- telephone at the number +358 10 808 300 (on weekdays between 8:00 a.m. and 6:00 p.m.);
- email at email@example.com ; or
- sending a written notification to the address Metso Corporation, EGM, P.O. Box 1220, FI-00101 Helsinki, Finland.
Instructions for the participants in the General Meeting
The right to participate in the General Meeting and registration
Each shareholder who is registered on October 17, 2019 in the shareholders’ register of the Company held by Euroclear Finland Oy has the right to participate in the General Meeting. A shareholder whose shares are registered on his/her personal Finnish book-entry account is registered in the shareholders’ register of the Company.
A shareholder who is registered in the shareholders’ register and who wants to participate in the General Meeting has to register for the meeting no later than on October 24, 2019 at 10:00 a.m. by giving a prior notice of participation. The notice has to be received by the Company before the end of the registration period.
In connection with the registration, a shareholder shall notify his/her name, personal identification number or business identity code, address, telephone number and the name of a possible assistant, proxy representative or statutory representative as well as the personal identification number of the proxy representative or statutory representative. The personal data given to the Company by shareholders is used only in connection with the General Meeting and with the processing of related registrations.
The shareholder, his/her authorized representative or proxy representative shall, where necessary, be able to prove his/her identity and/or right of representation at the General Meeting.
Holder of nominee registered shares
A holder of nominee registered shares has the right to participate in the General Meeting by virtue of such shares based on which he/she on the General Meeting record date, October 17, 2019, would be entitled to be registered in the shareholders’ register held by Euroclear Finland Oy. The right to participate in the General Meeting requires, in addition, that the shareholder on the basis of such shares has been temporarily registered into the shareholders’ register held by Euroclear Finland Oy at the latest by October 24, 2019 at 10:00 a.m. As regards nominee registered shares, this constitutes due registration for the General Meeting.
A holder of nominee registered shares is advised to request well in advance the necessary instructions regarding the registration in the shareholders’ register, the issuing of proxy documents and participation in the General Meeting from his/her custodian bank.
The account management organization of the custodian bank has to register a holder of nominee registered shares who wants to participate in the General Meeting temporarily into the shareholders’ register of the Company at the latest by the time stated above.
Proxy representative and powers of attorney
A shareholder may participate in the General Meeting by way of proxy representation. The proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder.
When a shareholder participates in the General Meeting by means of several proxy representatives representing the shareholder with shares held at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the General Meeting.
Possible proxy documents should be delivered in original to the address Metso Corporation, EGM, P.O. Box 1220, FI-00101 Helsinki, Finland, before the last date for registration.
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